General information
Information on procedures of the SCIS
| Contact Person at SCIS |
Office Hours |
| Julia Koppenhagen |
INF 2002
Tue/Wed - 09.00 AM to 12.00 AM |
The examination regulations for the DSE program are provided here.
Important Information Concerning Student Registration Card
Students are requested to show their matriculation certificate (Immatrikulationsbescheinigung) to get any services of the SCIS, e. g. registration for examinations, defenses etc..
Information on the Registration to Examinations
Information on the Master Thesis Procedure
Information on the Transcript Degrees
Information on the Data Security (important note)
FAQ - Frequently Asked Questions
Written examinations
Registration period will be announced on time on the web page as well as in an e-mail.
- Register IN PERSON by presenting your TUD matriculation certificate (Immatrikulationsbescheinigung) to the SCIS during the registration period.
- Cancellation of your registration to the exam is possible three days BEFORE the examination date at the very latest. Therefore, contact the SCIS giving your matriculation number (Matrikelnummer) and the title of the examination. (An e-mail containing this information to be sent to the SCIS and the examiner in time, this will be sufficient as well.)
- In case of illness, you must present a sickness certificate to the SCIS issued on the day of examination or before, a note showing your matriculation number and the title of the missed examination within three weeks after the examination.
- Results can be asked from the SCIS during the respective office hours in person. This is possible as soon as the results are available only.
Oral examinations
- Register IN PERSON by presenting your TUD matriculation certificate (Immatrikulationsbescheinigung) to the SCIS. We advise to do this at least two weeks in advance.
- Complete the registration form(s) available from the SCIS office or on the related webpage.
- The SCIS has to confirm the application and will issue a protocol form (Protokoll).
- Contact the examiner in charge and arrange an appointment for the examination. Make sure there is a second examiner.
- Present the complete registration documents to the examiner. If you don't have these documents, you cannot be examined, even if you agreed the examination date correctly.
- Cancellation of your registration to the examination is possible 14 days BEFORE the examination date at the very latest. Therefore, contact the SCIS giving your matriculation number (Matrikelnummer) and the title of the examination. (An e-mail containing this information to be sent to the SCIS and the examiner in time, this will be sufficient as well.)
- In case of illness, you must present a sickness certificate to the SCIS issued on the day of examination or before, a note showing your matriculation number and the title of the missed examination within three weeks after the examination.
- Results are made known during the examination.
- Collect the registration form from the examiner after examination and keep it.
Final Completion of Modules
Please note that you must officially apply for the final completion of modules to the SCIS according to the DSE study and examination regulations. In particular this refers to modules requiring more than one examination for completion. Therefore, please use the forms available from the SCIS office or on the related webpage.
Intership
An internship is not needed to be applied with the SCIS.
After completion of your internship ask your supervisor to issue a signed and stamped certificate informing on subject, SWS (weekly hours), grade, matriculation no., student's name, date, name and signature of the supervisor.
As soon as you received all certifications needed to complete the Internship module, please fill in the form Completion of the Internship Module and register it IN PERSON by presenting your matriculation certificate (Immatrikulationsbescheinigung) to the SCIS.
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Before starting to write the thesis
- Select a supervisor. We advise to have acquired at least 75 credits in total, when starting to write your master′s thesis.
- Ask your supervisor to fill in the form Master's Thesis Application also available from the SCIS office. This includes the agreement on the second reviewer.
- Make sure that your supervisor sends the signed application form to the SCIS BEFORE the starting date.
- Check, if you have all official proofs (certificates) for courses, modules and internships you have completed. Consider that the defense can be applied for, only if you have completed all requested modules and obtained 90 credits. Contact the person in charge in case anything is missing.
Extension of the period for preparation of the thesis
If you need to extend the preparation period of your thesis, please have your supervisor provided the form Application for Extension of Submission Deadline.This form must be forwarded to the SCIS by the due date of the thesis submission at the very latest.
Please note that it is possible to extend at most two times and the total of both extensions must not exceed 13 weeks.
After completion of the thesis
- Fix a date for the defense with your supervisor. (The defense can take place two weeks after submission of the thesis at the earliest; however it should have taken place within six weeks after submission.)
- Fill in the form Application for Defense of the Master Thesis also available from the SCIS office.
- Register IN PERSON by presenting your TUD matriculation certificate (Immatrikulationsbescheinigung) to the SCIS at least 14 days BEFORE the defense, but when submitting your thesis at the latest. Inform the SCIS on the date of your defense, if agreed already.
- Take two hard copies of your thesis to the SCIS at least 14 days before the date of defense, but no later than the due date for the hand in, which is given in the form Master's Thesis Application. (Remember to add your application form for defense.)
Requirements to the thesis copies:
- The copies must be bound, but there is no specification for the style of binding.
- There is no official request for an electronic copy of your thesis.
- The copies must include a signed declaration regarding independent preparation and usage of the references indicated only.
- Ask your supervisor for announcement of your defense through the automatical systems (displays in the foyer). The announcement should inform on the date, time, venue, title and abstract of your thesis.
After successful defense
- Have yourself exmatriculated with the International Office (AAA) after successful completion of your studies. Please check the procedure on the webpage.
- Please note that issuing your master′s certificate may take several weeks. There will be a preliminary certificate of your final degree available in the SCIS office some days after your defense.
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The SCIS issues transcripts of records (ToR) on request. They can be picked up in the SCIS office in person.
Please note:
The number of ECTS Credits cannot be stated for single courses but for completed modules, only.
There are no ECTS Grades given anymore.
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Important
Due to the German data privacy law, documents or information containing private information are to be handled with secure care. This refers to examination results, ToR, master′s certificates etc..
This means that it is not allowed to send e. g. scanned documents or information on results via e-mail unless you explicitely request this in writing. Furthermore, relevant documents can be handed to the respective student him-/herself only.
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Why don′t I receive e-mails sent by the SCIS?
When being immatriculated to the TUD, every student receives his/her own student e-mail account. These addresses are used by most parties of the university. Please check these accounts regularly or install a forward to an e-mail address used by you.
Do I always need to present my matriculation certificate and were to get it?
From summer semester 2011 on students are requested to show their matriculation certificate (Immatrikulationsbescheinigung) to get any services of the SCIS. The new student card does not contain all information needed anymore.
Since winter semester 2015/16 there is one matriculation certificate included with the document providing the student card. Furthermore, it can be downloaded from the TUD web pages. If you can present a soft version of your matriculation certificate only, it will be accepted along with your student card only.
How and when can I cancel my registration for an examination?
Cancellation of your registration to the exam is possible
- 3 days (for written examinations)
- 14 days (for oral examinations)
BEFORE the examination date at the very latest. Therefore, contact the SCIS giving your matriculation number and the title of the examination. (An e-mail containing this information to be sent to the SCIS and the examiner in time, this will be sufficient as well.)
How many times may I take an examination and what are the deadlines for that?
You are supposed to pass an examination by your second try (first reexamination). This first reexamination is to be taken within one year.
In exceptional cases a second reexamination may be granted, which is to be taken by the next possible date.
May I retake a failed examination to improve my module grade?
If the module consists of several course examinations and the module grade is to be calculated, a failed course examination may be retaken, if the calculated module grade is failed as well. In case the calculated module grade passed anyway, you are not allowed to retake any of the course examinations, even if it was failed.
What happens, if I miss an examination without cancelation or doctor′s certificate after I registered for it?
In such case the examination will be considered as failed. Even when missing the deadline for reexamination, this will be considered as failed again. After failing the second reexamination, the examination will be considered as ultimately failed.
I registered for a written examination. May I take it orally as well?
You need to contact the examiner in charge. If you and the examiner agree on this, it is possible to take an oral examination instead of a written one.
Do I need to do anything to complete my modules?
For most modules the registration for the examination includes the application for the completed module. With these modules there is nothing to be done in addition.
Only modules consisting of several parts to be examined, they need to be applied in addition. If you are not sure, if such additional application is necessary, please ask in the SCIS.
May I take an Internship in a company?
You always need to have a professor of the TUD supervising your internship(s). If this professor gives allowance to complete the internship in a company, this is possible as long as this professor issues a respective examination certification for you.
What shall I do, if my supervisor for the master′s thesis is not available for writing the review or for making appointment for the defense?
You need to wait until the supervisor is able to do that. In case this takes too long, so that you cannot meet the deadline to defend your thesis within six weeks, this will not be a problem.
Anyway, please consider that you might need to register an additional semester, if all this exceeds the current semester. Please inform your supervisor on this fact, so that s/he may react in time to avoid such case.
May I start writing my master′s thesis, even if I didn′t complete all modules yet?
We advise to have acquired at least 75 credits in total, when starting to write your master′s thesis.
What are the periods and deadlines for the master′s thesis?
You have 23 weeks of preparation of your master′s thesis. This period can be extended by at most 13 weeks. The defense of your master′s thesis can take place 14 days after submission at the earliest, but no later than 6 weeks after submission.
What happens, if I am ill during the period of preparation of my master′s thesis?
You need to present the certification of your doctor. Then the period will be extended by the time you are ill accordingly.
My supervisor asked for an electronic copy of my master′s thesis. Where shall I submit that?
There is no official request for an electronic copy. If your supervisor requests this, please submit it to him/her directly. You may ask e. g., if submission via e-mail is sufficient.
May I have another person pick up my documents for me?
If you wish another person to pick up any documents on your behalf, you need to give this person an allowance letter written and signed by you. This allowance should clearly identify you and the person authorized by you (full names, dates of birth etc.).
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